Parties – Promise to throw a party like a pizza lunch, or team outing day when the fundraising goal is achieved. You can also set individual goals and each participant who reaches their goal will get an invite to the party.
Individual Achievement Rewards – These are often best for children and youth. Small prizes can be awarded based on each participant’s successes. It can be anything from small toys or candy to gift cards and other items as progress increases.
Raffle – If you can get a large prize donated by a local business or sponsor, raffle it off as an incentive. Participants receive raffle tickets based on their achievements. For example, one ticket for every items sold. The more each person sells, the more chances they get to win the big prize.
Editor’s Note: Thank you to efundraising.com for these ideas.
Planning your fundrasing efforts can be a big responsibility. Picking the right program, the right timing and the right group of volunteers can make or break your campaign. Here are a few tips to help you get your program off to a great start and a successful finish!
Organizing a Campaign - Once you’ve chosen your program, it’s time to organize and manage your fundraising campaign. How you organize will depend on which type of fundraiser you’ve chosen: pre-sale, direct sale or online. The following are fundraising tips for organizing your fundraising campaign.
Planning Your Campaign
Set your goal: The goal you set for your group should include a dollar amount, as well as a tangible element. For example, a cheer squad could set a goal of ,000 (the dollar amount) to pay for new uniforms and competition fees (the tangible element). Basically, you want to say how much you need to raise and why.
Set a deadline: Your fundraiser should run for a maximum of 1-2 weeks. This is just enough time to get a lot of support and keep everyone motivated, but not so much time that your group starts to feel the effects of ‘fundraiser burnout’. A deadline also keeps you on track for reaching your goal, and is especially important for pre-sale fundraisers where order forms will need to be handed in on a specific date.
Know your group: Knowing how many group members will be participating, and how many volunteers you will have is key to organizing a selling strategy.
Motivate your group: It is important to maintain close and constant contact with your group members to motivate and encourage them throughout the campaign. Being a positive role model and maintaining an attitude of enthusiasm will be key to motivation.
Running Your Campaign
Delivery: Once you have placed your order, allow 2-3 weeks for delivery. Remember that with pre-sale fundraisers, products are ordered after your group sold products to friends and family.
Money collection: Group members should collect money at the point of sale, or when taking orders. With pre-sale fundraisers, it is usually easier for the fundraising organizer to collect one check from each participant for the entire sum of the money collected.
Tallying and packing orders for pre-sale fundraisers: A good tip is to solicit volunteers in advance for these tasks, and to appoint a chairperson to oversee. The chairperson and each participant should always check and double-check orders for errors.
Editor’s Note: Thank you to eFundraising.com for this article.
The next time you are in charge of the team’s fundraising efforts, consider the following three tips for successful volunteer recruitment and retention. Volunteers are important members of many fundraising teams, and often play a critical role in the overall success of your fundraiser. The following are a few tips to help you recruit volunteers to your fundraising team.
1. Invite, Don’t Push - You are working hard to support a meaningful and rewarding cause. You feel good about the work you’re doing and you want to share the joy of giving back with others. Remember that when you approach volunteers. Remember that you are inviting them to be a part of something great. Share your feelings with them and ask them to join you.
You’ll have more success recruiting volunteers by inviting them rather than pushing them into helping out, and the ones that you are able to recruit will likely share your passion for the cause.
2. Plan Your Tasks Before You Ask - People are more likely to volunteer if they have a clear idea of what you’re asking them to do. Divide your fundraiser into tasks and make a note of all tasks that require volunteer help. Take the list when you go recruiting and refer to it when asking volunteers. Say things like, “We need a few people to work on setup, and a few to supervise the event. Could you help out with one of those tasks?”
When you give people a clear understanding of the work involved, they’ll be more likely to sign on. Also, you’ll be assured that those who sign on will be up to the tasks at hand.
3. Be a Team Leader - Once you’ve recruited your volunteers, you want to keep them on board and keep them motivated. The best way to do this is to be an effective, well organized, energetic team leader. Let your enthusiasm show at all times, and be there to answer questions or offer support. You are who they will look to for guidance, so be prepared with a smile!
Editor’s Note: A special thanks to efundraising.com for this article.
The key to fundraising success is encouraging and motivating your participants. This entails getting both parents and athletes on board! Below are tips for motivating parents and athletes for your next fundraiser. Here are some great tips for motivation:
Start Off on the Right Foot
A great way to get things started is with a fundraising kick-off. A kick-off is a gathering of your group to officially launch the start of your fundraiser. Make this a memorable event by arriving with a positive and energetic attitude. You can even make it into a small party to get things going.
The key to starting off right is all about attitude and energy. Your kick-off will set the tone for your entire fundraiser, so show your team spirit!
Incentives and Prize Programs
Some programs come with free prize programs. These are great motivators to help you succeed, and if you use your imagination, you can organize your own prize and incentive programs as well
– Individual Success: Award prizes for individual achievements.
– Top Sellers: Award prizes to the person, team or classroom that raises the most money, or sells the most items.
– Prize Drawings: Participants can be entered into the prize drawing for selling a pre-determined amount. For example, 10 sales = 1 entry.
– Special Rewards: These are often the most effective motivators. You can offer a party if the group goal is met, have your coaches agree to coach a game in a silly costume, have a pizza lunch for the top selling classroom, or a week of no homework.
Editor’s Note: A special thanks to eFundraising.com for the above article.
One of the most important steps you’ll take is choosing your fundraising program. To do this, you’ll need to review your group’s needs, goals, and resources, as well as the different programs available to you. Here are fundraising tips for choosing a program:
Assessing Your Needs and Resources
- List everything you hope your fundraiser will achieve, such as new sports equipment, travel costs, maintenance and repair, etc.
- Assign a dollar amount to each item, and add it all up to arrive at your fundraising goal.
- Determine when you need the money.
- Make a list of your resources: total budget for fundraising products, number of volunteers, number of participants, available selling location, etc.
- List all the programs that meet your needs: have the right profit potential, can be handled by your volunteer staff, and are within your budget.
- At this point, it’s a good idea to speak with a fundraising consultant about programs with no upfront costs, financing options, and cost-free programs.
Making a Decision
- Be sure to take into account shipping times when you’re ready to place your order.
- Review your needs and resources with your fundraising consultant before making the final decision.
Editor’s Note: Special thanks to eFundraising for the above article.
On your team or association website, create a section for online hockey equipment retailers. In this section, create a list and link to all of the major online hockey equipment retailers.
Here’s the key: each of the links should be an affiliate link. With an affiliate link, the retailer will pay your team or association a certain percentage of sales that your team or association helps generate (usually 5 to 10 percent). The key is to ensure your parents click on the affiliate link before making a purchase.
Parents already purchase hockey equipment, now your team or association can make money with each purchase.
You simply contact a local automotive dealership and schedule a time for them to visit an upcoming practice. Your team receives money for every test drive that a parent takes and for every car purchased. For each test drive, this amount usually ranges from to .
The dealership also pays your team a bonus for any vehicle purchased during the season. This amount ranges from $500 to $1,500 per car purchased, depending on the make and model of car.
Instead of forcing parents to buy “stuff” they hardly use or want, get them something they can use. Some of the best youth sports fundraisers involve local pro teams. Most pro teams have a fundraiser where youth sports teams receive tickets at a 50 percent discount and sell them at full price. The profit per ticket can be as much as $50 per ticket.
For example, if each family on a team buys four tickets for two games, this equates to a youth hockey team raising $5,600 for their team. A Win/Win for everyone! Parents get tickets they will use and the team has a successful fundraiser.
During the holidays your team can raise a lot of money by selling Christmas trees, wreaths, citrus fruit and poinsettias from a pre-order list.
The great thing is that each item produces significant revenue, has a high profit margin and most people will order more than one item. It makes for a happy holiday for your team’s bottom line too. Special thanks to Kimberly Reynolds for this fundraising tip.